For Service Providers

This section of the website contains information for service providers in relation to the new Access and Inclusion Model.

Access and Inclusion Model

The Access and Inclusion Model (AIM) is a programme of supports designed to ensure that children with disabilities can access the Early Childhood Care and Education Programme in mainstream pre-school settings. Its goal is to empower service providers to deliver an inclusive pre-school experience, ensuring that every child can fully participate in the ECCE programme alongside their peers and can reap the benefits of quality early years care and education.

AIM is a child centred model of supports, involving seven levels of progressive support, moving from the universal to the targeted, based on the needs of the child and the service provider. The model is designed to be responsive to the needs of each individual child in the context of their pre-school setting.  It will offer tailored, practical supports based on need and will not require a formal diagnosis of disability.

Levels 1- 3 of the model involve a suite of universal supports which are designed to promote and support an inclusive culture within pre-school settings by means of a variety of educational and capacity-building initiatives for providers and practitioners. International evidence suggests that these supports, when appropriately developed, are sufficient to support many children with disabilities.

However, where a service provider, in partnership with a parent, considers that some further additional support may be necessary to meet the needs of a particular child, they can apply for one or more targeted supports under levels 4 – 7 of the model. Additional targeted supports could take the form of expert early childhood care and educational advice and mentoring (level 4), specialised equipment, appliances and minor alterations (level 5), therapeutic supports (level 6) or additional capitation to fund extra assistance in the ECCE pre-school room (level 7).

More information on both universal and targeted supports is provided below.

Finally, the model applies to all mainstream pre-school settings which are funded through the ECCE programme. In addition to mainstream settings, pre-school services are also offered in special pre-schools and early intervention classes which cater exclusively for children with disabilities.  While the underlying vision of the new model is to cater for as many children as possible in mainstream settings, it is recognised that a small number of children will continue to need specialised services.  

Universal Supports under AIM

A range of universal supports are provided under levels 1 – 3.

A new Inclusion Charter has been developed for the early years sector. The purpose of the Charter is to demonstrate the sector’s commitment to inclusion.  Service providers are invited to sign-up to this Charter by producing and publishing their own Inclusion Policy.  To support this process, updated Diversity, Equality and Inclusion Guidelines for Early Childhood Care and Education have been produced and a national training programme on the Inclusion Charter and the Guidelines will be delivered by the City and County Childcare Committees.  The Charter and Guidelines can be accessed here and details of the training programme will also be advertised on this website and on the websites of all City and County Childcare Committees once available.

A new higher education programme, “Leadership for Inclusion in Early Years” or LINC, will commence in September 2016.  The Department of Children and Youth Affairs will fund up to 900 places per annum on this programme.  Graduates from the programme will be able to take on a new leadership role of Inclusion Co-ordinator within their pre-school setting which will attract an increase of €2 per child per week in the rate of ECCE capitation payable to that setting.

More information on both the LINC programme and the Inclusion Co-ordinator role can be found in the FAQ section of this website. For detailed information or to apply for the LINC programme, please visit www.lincprogramme.ie.  Providers should note that the application process for the LINC programme will open in the week commencing 27th March 2017 and will close on 27th April 2017.

Finally, a broad multi-annual programme of formal and informal training for pre-school staff in relation to disability and inclusion will be funded by the Department of Children and Youth Affairs and will be delivered by the City and County Childcare Committee’s, in collaboration with the HSE and other agencies. Details of this training programme will be advertised on this website and on your local City or County Childcare Committees website once available.

The vision is that, as a result of the above initiatives, an inclusive culture will be fostered across the early years sector with benefits for all children and their families.

Targeted Supports under AIM

Where necessary, a range of targeted supports is available under levels 4 – 7 of the Access and Inclusion Model.

Level 4: Expert Educational Advice and Support

Under level 4, service providers can access a national service where specialists in early years care and education for children with disabilities can provide expert advice, mentoring and support. To avail of this support, service providers, in partnership with parents, will be asked to complete an online Access and Inclusion Profile.  This will look at the strengths, abilities and needs of the child, as well as the strengths and needs of the pre-school setting.  The profile will allow the Early Years Specialist to identify what, if any, additional supports might be required to enable the child’s full participation in pre-school.  A copy of the Access and Inclusion Profile can be accessed here.

The degree of support offered by Early Years Specialists will depend on the needs of the child and the service provider. In some cases, this may involve visiting the service and developing an individual Access and Inclusion Plan for the child within their pre-school setting, in conjunction with the parent and the provider.  It may also involve liaising with HSE health and social care professionals to obtain their input and expertise.  

You can contact the Early Years Specialist Service (Access and Inclusion) by phone (01-511 7222), by e-mail (onlinesupport@pobal.ie) or by completing the online Access and Inclusion Profile on PIP.

Level 5: Equipment, Appliances and Minor Alterations

Under level 5, a national scheme is available to provide specialised equipment, appliances or capital grants towards minor building alterations, where these are necessary to support access and facilitate a child’s participation in pre-school. Applications for this scheme should be made by a service provider, in partnership with a parent.  In all cases, a short report from a “designated professional” is required confirming that the specialised equipment or minor building alterations are necessary.   In the case of applications for minor alterations, quotes will also be required in line with Pobal procurement guidance.

Once an application for equipment is approved, this will be sourced by Pobal and delivered directly to the child’s pre-school setting. Training in the use of the equipment will also be provided.  Where an application for minor building alterations is approved, a capital grant towards the cost of these alterations will be made available to the service provider.

Further information on application requirements, on the different categories of “designated professional” who can complete reports and on the lists of minor alterations and equipment which may be funded under the scheme can be found in the AIM policy document and in the Pobal application and guidance documents, all of which can be accessed at the following link Relevant Documents.

Level 6: Therapy Services

Therapy services which are considered critical for a child’s participation in the Early Childhood Care and Education programme will be made available. Arrangements are in place with the Health Service Executive (HSE) to deliver this service and a number of additional therapy posts have been funded under the Access and Inclusion Model to support this service provision.

To avail of level 6 support, service providers, in partnership with parents, should complete the online Access and Inclusion Profile. The Early Years Specialist Service (Access and Inclusion) will review the profile and, where therapeutic input is likely to be required, they will initiate contact with the HSE.  It should be noted that this support is limited to therapeutic interventions which are critical to a child’s participation in the ECCE programme.   

Level 7: Additional Capitation

Where the above supports are not sufficient to meet the needs of the child, service providers, in partnership with parents, can apply for additional capitation to fund extra support in the classroom or to enable the reduction of the staff to child ratio.

Applications for level 7 additional capitation should be made by the service provider, in partnership with the parent, by completing the Access and Inclusion Profile and, within that profile, the level 7 service request. Following this, an Early Years Specialist (Access and Inclusion) will be in contact with the service provider to progress the application.  Two different rates of level 7 capitation are payable as follows:

  • A rate of €130 per week where needs are identified as complex, such that a setting would need to supplement their staffing by approximately 10 additional staff hours per week.
  • A rate of €195 per week where needs are identified as highly complex, such that a setting would need to supplement their staffing by approximately 15 hours per week.

Where an application for a level 7 support is approved, Pobal will notify the service provider and the parent of the approval and of the basis on which the capitation is being approved, i.e. the type of support which should be provided on foot of the additional capitation, supervision arrangements etc, taking into account any views expressed by the parent and the provider. A level 7 capitation can also be approved on a pro rata basis where there is a clear justification for doing so (eg. the child cannot attend the service on a full-time basis or other supports are available on a part-time basis). 

Getting Started and Accessing Supports

Where you have agreed to enrol a child in your service and consider that you will need additional support to meet the needs of the child in an inclusive way, you can, in partnership with the parent, apply for supports under AIM. Applications are made via the Programmes Implementation Platform (PIP) on the Pobal website.

The application process is open and will remain open throughout the year.

A telephone support line is also available to you at the following (contact (01) 511 7222  8 a.m. to 6 p.m. Monday to Friday).

Applications can only be made with the full consent of the parent/ guardian. A copy of the parental consent form can be viewed here.  This form should be printed and signed by the parent and should then be uploaded and submitted with the completed application.  In providing consent for an application to be made, the parent is also providing consent for information on the application to be shared with relevant professionals involved in processing the application and providing supports under AIM (eg. Early Years Specialist, HSE occupational therapist, Pobal officials).

Where an application for supports has been made, Pobal will process the application and will inform both the parent and the service provider of the decision reached. Where a service provider, in partnership with a parent, is unhappy with the decision reached by Pobal, they can seek a review. More detail in relation to the process of decision making is available at www.pobal.ie.

AIM Policy

The full policy underpinning AIM can be accessed here. Further information can also be found in the FAQ and Key Documents and Resources sections of this website.